Ohio Revised Code Section 149.43 provides that all public records shall be promptly prepared and made available for inspection to any person during business hours.
Requests for inspection of any public record kept by the Milton-Union Public Library shall be addressed to the Library Director, who is to respond to the request within three business days. No employee other than the Director or his/her designee is authorized to release any record.
The Library Director shall make the initial response to the request, supervise the record search review, and determine which records are to be disclosed and which are exempt from disclosure. Any questions concerning the exempt status of any record will be reviewed with the Miami County Prosecutor’s Office.
Upon determination that the requested records are available and are to be disclosed, an appointment will be made with the requesting party to review the records. This appointment will be during regular business hours. On-site review of the public records is made in the presence of the Library Director. Photocopies when requested are made by the Library and provided to the requester at a duplication charge of $0.15 per page. Full payment must be received before copies are given to the requester.
Mail requests to review public records are made to the Library Director, who will respond to the request within ten business days, stating the cost of making copies available and any mailing costs. Prepayment of copying and mailing costs is required.
The Library does not ask about the identity of the requester or the intended use of any requested public document except when necessary to facilitate compliance with the request.
Approved by the Milton-Union Public Library Board of Trustees September 21, 2004